Application Terms and Conditions

Submission of an expression of interest and application means that applicants agree to these terms and conditions. 

Receiving funding is dependent on fulfilling all requirements set out in these terms and conditions and a grant agreement, which will be provided to successful applicants. 

  1. ABOUT THE FUNDING ORGANISATION

The Eat It Up Fund is being delivered by environmental charity Hubbub. 

  • Full organisation name - Hubbub Foundation UK 

  • Company number – 09038107 

  • Charity number - 1158700 

  • Postal address – Hubbub Foundation UK, Somerset House, London, WC2R 1LA 

  • Website – www.hubbub.org.uk  

The fund is being supported by the Starbucks® 5p cup charge which is applied when a customer chooses to use a single-use cup. 

2. DATES

  • Open for expressions of interest: 9am, Wednesday 8th May 2024

  • Deadline for expressions of interest: 5pm, Friday 14th June 2024

  • Open for full applications (those invited to apply): 9am, Monday 8th July 2024

  • Deadline for full applications: 5pm, Friday 13th September 2024

  • Successful applicants informed: November 2024

  • Winners announced publicly: End of 2024

3. WHO CAN APPLY 

3.1 The Eat It Up Fund will support UK registered organisations with an initiative that has the potential to scale to have a big social and environmental impact. We can support a range of organisation types to make this happen. These include: 

  • Registered charities, including charitable incorporated organisations and not for profit companies 

  • Social enterprises 

  • Community Interest Companies  

  • Schools, universities and colleges  

  • Local authorities 

  • Micro and small businesses with a clear social purpose (less than 50 employees and an annual turnover under £10 milIion)

3.2 As part of the application process applicants will be asked to provide:   

  • A company registration number, and/or charity registration number and their constitution. 

  • Audited accounts for the last financial year (or latest management accounts). 

  • Applicants should be seeking funds to support a specific and discrete initiative rather than core operational costs. 

  • The grant value is £60,000. Hubbub reserve the right to offer grants of a lower or higher value depending on the merit of the applications and funds available. 

  • Applications from a collaboration of organisations are welcomed. The lead organisation must be one of the types of organisations listed above. 

4. APPLICATION

4.1 Applicants should demonstrate that their initiative will tackle edible food waste. Hubbub have identified four focus areas, and initiatives should cover at least one of the following:  

  • Address pre-farmgate food waste

  • Prevent food from being wasted at manufacturing and processing stage

  • Minimise food waste from retailers

  • Find ways to reduce or prevent food waste in communities or at home.   

4.2 Organisations are asked to make no more than one application. 

4.3 An application may be rejected at the sole discretion of Hubbub.  

4.4 Applicants must not infringe the intellectual property rights of any other person or entity.  

4.5 Applicants agree to use of their application by Hubbub and Starbucks as authorised by these terms and conditions, to assess impact, share learning, publicise the funding or increase the impact of the fund. Applicants agree that such use does not infringe upon, misappropriate or otherwise violate any intellectual property right or proprietary right including, without limitation, any registered or unregistered trademark, copyright, design rights or patent, nor any privacy rights, moral rights nor any other rights of any person or entity.  

4.6 For the avoidance of doubt, Hubbub and Starbucks shall not be liable for any third-party claims for infringement of third-party intellectual property rights subsisting within the applicant's idea submitted within the application.  

4.7 Applicants agree that Hubbub and Starbucks are not precluded from creating, developing or scaling initiatives that are similar to their initiative. They agree that we cannot guarantee that something similar is not currently being created or developed by Hubbub or Starbucks and we cannot guarantee that something similar will not be created in the future. Should we wish to collaborate with you on your idea in the future, we will notify you of this and such collaboration will be subject to a further agreement. 

5. THE APPLICATION SELECTION PROCESS

From the expression of interest applications, Hubbub staff will select applicants to make a full application. From the full applications received, Hubbub staff will shortlist applicants. A shortlist of applications will be assessed by a grant selection panel. The grant selection panel will assess the quality of all applications using predefined criteria and choose the successful applicants. 

5.1 The grant selection panel will be made up of representatives of Hubbub and Starbucks as well as experts outside of either organisation.  

5.2 Following the grant selection panel meeting to assess a shortlist of full applications, Hubbub will offer successful applicants a grant. Hubbub reserves the right to offer grants of a lower or higher value than the £60,000 advertised, depending on the merit of the applications and funds available. 

5.3 If successful applicants wish to accept Hubbub’s offer of grant funding, they will be asked to review and agree to an offer letter with further terms and conditions to access the grant funding offered. 

5.4 Applicants will be considered ineligible to receive funding if they refuse to provide any further information requested by Hubbub.   

5.6 Hubbub reserves the right, in its sole discretion, to disqualify any applicant. This includes if they find the applicant to be acting in violation of these terms and conditions, or to be acting in a manner that is in violation of any applicable law or regulation. 

6. GRANT PAYMENT AND REPAYMENT 

6.1 Hubbub expects the funding awarded to successful applicants to be used within one year of funding being granted.  

6.2 Six months from being awarded grant funding and at the conclusion of the one year on from receiving grant funding, grant recipients will be required to report back to Hubbub. Details of the timings and requirements for the reporting will be provided to grant recipients as part of the Offer Letter.  

6.3 70% of the agreed funding will be paid out to grant recipients on receipt of the signed Offer Letter. A further 20% will be paid on receipt of the six-month report and the final 10% will be paid on receipt of the final year-end report.  

6.4 The grant money must only be spent in accordance with the guidelines set out in the offer terms and conditions.  

6.5 Successful applicants will be required to openly share learning, impact and stories from their funded activities.  

6.6 You must repay to Hubbub immediately any grant that we have paid to you (and we will stop any future instalments of the grant) if: 

  • you no longer operate, or you are declared bankrupt or placed into administration, receivership or liquidation; 

  • you have, in our opinion, given us fraudulent, incorrect or misleading information; 

  • you have acted negligently in any significant matter or fraudulently in connection with the initiative we have provided the grant for; 

  • any competent authority directs the repayment of the grant; 

  • there is a significant change in your status; 

  • you knowingly withhold information that is relevant to the content of your application; 

  • you do or fail to do anything that brings Hubbub or Starbucks into disrepute, or which we consider for any reason puts the grant funding at risk; 

  • you fail to make good progress with the initiative or are unlikely in our view to complete the initiative or achieve the outcomes agreed with us; or: 

  • you fail to keep to any of the terms set out in these terms and conditions, grant offer letter and associated terms and conditions. 

7. VERIFICATION OF APPLICANTS

All applicants will be subject to due diligence at full application stage, including Hubbub’s review of their audited accounts and proof of status, such as charity registration number, company registration number and/or constitution. 

8. GENERAL CONDITIONS 

8.1 The applicant acknowledges and agrees that in making an application, this does not establish any partnership or joint venture between them and Hubbub or Starbucks. 

8.2 By submitting an application, each applicant (including all partners and participating members of an organisation) agree(s) to:  

  • comply with these terms and conditions and the decisions of Hubbub, which are binding and final in all matters relating to this grant fund; and  

  • indemnify, defend and hold harmless Hubbub and Starbucks from and against any and all claims, expenses, and liabilities (including legal fees) resulting from any breach of these terms and conditions by the applicant.  

9 LIABILITY 

9.1 Hubbub and Starbucks accepts no liability for any consequences, whether direct or indirect, that may come about from grant recipient’s use of the grant or from withdrawal of the grant. Grant recipients shall indemnify and hold harmless Hubbub and Starbucks, including employees, agents, or sub-contractors with respect to all claims, demands, actions, costs, expenses, losses, damages and all other liabilities arising from or incurred by any action or omission the grant recipient makes.  

9.2 Hubbub and Starbucks will have no liability in connection with: 

  • any incorrect or inaccurate information;  

  • technical failures of any kind including, but not limited to, malfunctions, interruptions, or disconnections in phone lines, internet connectivity or electronic transmission errors, or network hardware or software or failure of the fund website; 

  • unauthorised human intervention in any part of the application process or the Fund; and  

  • technical or human error which may occur in the administration of the fund or the processing of applications.  

9.3. If for any reason an application is accidentally deleted, lost, or otherwise destroyed or corrupted, an applicant’s only remedy is to request from Hubbub the opportunity to resubmit. This request will be decided at the sole discretion of Hubbub if the application period is still open. Nothing in these terms and conditions shall exclude or limit any party’s liability for death or personal injury caused by its negligence, for fraudulent misrepresentation and/or for any other loss or damage the exclusion or limitation of which is prohibited by UK law and where applicable English and Welsh law, Northern Irish law and Scottish law.  

10. FURTHER TERMS & CONDITIONS

10.1 Hubbub reserve the right to cancel, suspend and/or modify the fund, or any part of it, if any fraud, technical failure or any other unanticipated factor or factor beyond Hubbub’s control impairs the integrity or proper functioning of the fund.  

10.2 Hubbub’s failure to enforce any provision of these terms and conditions does not mean that provision is waived. Hubbub are not responsible for incomplete, late, misdirected, damaged, lost, illegible or incomprehensible applications, or for address or email address changes of the applicant. Proof of submitting an application does not equal proof of receipt by Hubbub.  

10.3 In the event of any discrepancy or inconsistency between any provisions of these terms and conditions and disclosures or other statements contained in any fund materials, including, but not limited to, the expression of interest from, application form, website, advertising (including, but not limited to, television, print, radio or online ads), these terms and conditions have greater authority.  

10.4 Hubbub can amend these terms and conditions at any time. In such event, Hubbub will post the amended terms and conditions on the fund website and contact any applicants who have already made an application. Any amendment will become effective at the time Hubbub post the amended terms and conditions.  

10.5 Should any provision of these terms and conditions be, or become, illegal or unenforceable, such illegality or unenforceability will leave the remainder of these terms and conditions unaffected and valid. The illegal or unenforceable provision will be replaced by a valid and enforceable provision that comes closest and best reflects Hubbub’s intention in a legal and enforceable manner with respect to the invalid or unenforceable provision.  

11. PRIVACY

Any personal information collected from you when making an application is subject to the privacy policy which can be found here.

12. LAW AND JURISDICTION  

These terms and conditions (including any associated non-contractual disputes or claims) are governed by UK law and where applicable English and Welsh law, Northern Irish law and Scottish law, and by agreeing to these terms and conditions you accept the exclusive jurisdiction of the English courts in relation to any dispute arising under or in connection with these terms and conditions. 

13. CONTACT US

If you need to contact us please email eatitupfund@hubbub.org.uk